How to Create an Electronic Signature: A Step-by-Step Guide

Have you ever found yourself in a situation where you need to sign a document but don’t have access to a printer, scanner or fax machine? Don’t worry because making an electronic signature is a quick and easy solution to this problem. In this article, we will guide you through the steps on how to make an electronic signature.

Steps how to make an electronic signature

Step 1: Choose a device

The first thing you need to do is to decide which device to use for creating your electronic signature. You can use a mobile phone, laptop or tablet, depending on your preference.

Step 2: Install a signature app

Next, you need to download and install a signature app. There are many signature apps available on both Apple App Store and Google Play Store. Some of the popular ones include Adobe Sign, DocuSign, and SignEasy.

Step 3: Sign up for an account

After installing the signature app, you need to sign up for an account. You will be asked to provide your email address and password. Once you have successfully created an account, you can start using the app immediately.

Step 4: Upload your document

The next step in creating an electronic signature is to upload the document that needs to be signed. This can be done by selecting the ‘Upload’ option on the app or by taking a picture of the document using your mobile phone.

Step 5: Place your signature

After uploading the document, the app will prompt you to place your signature where required. You can use your finger or a stylus pen to create your signature.

Step 6: Customize your signature

Most signature apps will allow you to customize your signature by changing the color, size, and font. This step is not mandatory, but it can add a touch of personalization to your signature.

Step 7: Save your signature

Once you are happy with your signature, save it on the app. You can also create multiple signatures for different types of documents.

Step 8: Add text and initials

Some documents may require additional text or initials. You can easily add these by using the text tool provided by the signature app.

Step 9: Review and verify

Before sending your electronic signature, it is important to review the document and make sure everything is in order. Verify that your signature, text, and initials are in the correct place.

Step 10: Send the document

Once you are satisfied with everything, you can now send the document to the recipient. Most signature apps will allow you to send the document through email, cloud storage, or direct download.

Step 11: Track your signature

Some signature apps have a tracking feature that lets you know whether the recipient has received and signed the document. This can be useful if you need to follow up on an important document.

Step 12: Save a copy of the signed document

Last but not least, make sure to save a copy of the signed document in your device or cloud storage for future reference.

Explanation how to make an electronic signature

Electronic signatures have become increasingly popular over the years due to their convenience and security. They are legally binding in most countries and are accepted by many organizations, including banks, insurance companies, and government agencies. Electronic signatures are created using advanced encryption technology, which ensures that they are tamper-proof and cannot be forged. They are also cost-effective since they eliminate the need for paper, ink, and shipping.

Tips and Tricks how to make an electronic signature

1. Choose a reputable signature app

It’s important to choose a signature app that has a good reputation and provides secure encryption to protect your signature from fraud. It’s also a good idea to read reviews and compare different apps before choosing the one that suits your needs best.

2. Follow best practices for creating your signature

Be mindful when creating your signature, and make sure it is legible and professional-looking. Avoid using emojis or special characters, as they may not be accepted by some organizations. If you are using a stylus, ensure that it is calibrated and that your signature is not too big or too small.

3. Use a strong password

To protect your signature app account from unauthorized access, use a strong password and enable two-factor authentication if available. Avoid using the same password for multiple accounts, and change it regularly.

4. Keep your device and signature app up to date

Keep your device and signature app up to date with the latest software updates to ensure maximum security and performance. Regularly check for updates and install them as soon as possible.

5. Save a backup of your signature

Save a backup of your signature on your device or cloud storage to avoid losing it in case something happens to your app or device.

6. Practice caution when using public Wi-Fi

Avoid using public Wi-Fi when creating or sending important documents that require your electronic signature. Public Wi-Fi networks are often unsecured and can be easily hacked, which puts your signature at risk of being intercepted and misused.

7. Double-check the recipient’s email address

Before sending the document, double-check the recipient’s email address to ensure that it is correct. Sending a document to the wrong email address can cause delays or even loss of important documents.

8. Read the document carefully before signing

Before signing a document, make sure to read it thoroughly and understand its contents. If you have any questions or concerns, seek clarification from the sender before signing.

9. Keep a record of your electronic signatures

Maintain a record of all the documents that you have signed electronically, including the date, time, and recipient. This will come in handy if you ever need to refer back to them in the future.

10. Dispose of sensitive documents properly

Dispose of any documents that contain sensitive information, such as personal or financial data, properly. Shred or securely delete them to prevent them from falling into the wrong hands.

Advantages and Disadvantages of Making an Electronic Signature


1. Convenience: Electronic signatures allow users to sign documents from any location, freeing them from the need to sign in-person or mail signed documents.

2. Efficiency: Electronic signatures can save time and reduce delays by enabling documents to be signed and delivered faster and more easily.

3. Environmentally Friendly: Using electronic signatures reduces paper waste and contributes to reducing the carbon footprint.

4. Security: Electronic signatures can provide security features such as encryption, password protection, and tamper-proof technology.

5. Cost-effective: By eliminating the need for printing and mailing, electronic signatures can save money on supplies, postage, and delivery fees.

6. Verification: Electronic signatures can be verified using audit trails that track the document’s completion, time of signing, and signatories’ identity.

7. Integration: Electronic signatures can be integrated into existing systems and workflows, making it easy to manage documents.

8. Accessibility: Electronic signatures are easily accessible to individuals with disabilities, who may have difficulties with traditional signatures.

9. Legality: Electronic signatures are legally binding in most countries and recognized by international agencies, including the United Nations.

10. Mobility: Electronic signatures can be signed using mobile devices, providing flexibility when on-the-go.


1. Technical Issues: Using electronic signatures requires a reliable internet connection and appropriate software. Any malfunction or technical issue can result in delays or errors.

2. Cybersecurity: Electronic signatures carry a risk of cyber attacks and hacking that can compromise data security.

3. Privacy: Electronic signatures can expose personal and confidential information if proper security measures are not taken.

4. Cultural Differences: In some cultures, the use of electronic signatures may not be widely accepted or legally recognized.

5. Initial Cost: Switching to electronic signatures requires an initial cost of hardware, software, and training for personnel.

6. Reliance on Technology: Depending on technology for signatures may mean that documents cannot be signed in the event of a technical breakdown.

7. Legal Issues: There may be legal complications arising from the use of electronic signatures, such as jurisdictional issues and the lack of physical signatures on documents.

8. Digital Divide: Electronic signatures require access to the internet and technology, and some individuals and communities may not have access to these resources.

9. Learning Curve: Using electronic signatures requires learning new software and processes, which can be challenging for some people.

10. Dependence on Third-Party Providers: When using electronic signatures, businesses and individuals may need to rely on third-party providers for software and storage, which may carry with it additional costs and potential risks.

Frequently Asked Questions (FAQ)

1. What is an electronic signature?

An electronic signature is a digital version of your handwritten signature that can be used to sign and authenticate documents online.

2. Why should I use an electronic signature?

Using an electronic signature saves time and money by eliminating the need to print, scan, and mail documents. It also provides a secure and legally binding way to sign documents remotely.

3. What types of electronic signatures are there?

There are three types of electronic signatures: simple electronic signatures, advanced electronic signatures, and qualified electronic signatures. Simple electronic signatures require no additional verification, while advanced and qualified electronic signatures require additional authentication measures to ensure their validity.

4. How do I create an electronic signature?

There are multiple ways to create an electronic signature, including using a signature pad, drawing your signature with a mouse or touchpad, or using a mobile app to sign with your finger or stylus.

5. Can I use my electronic signature for all documents?

Whether or not you can use your electronic signature for all documents depends on the specific requirements of the document and the jurisdiction in which it needs to be signed. Make sure to check with the relevant parties to ensure that your electronic signature will be accepted.

6. Is my electronic signature legally binding?

Yes, electronic signatures are legally binding and enforceable in most countries, including the United States, Canada, and the European Union.

7. Can I sign documents on my mobile device?

Yes, many electronic signature platforms offer mobile apps that allow you to sign documents on your smartphone or tablet.

8. How can I protect my electronic signature from fraud?

To protect your electronic signature from fraud, use a password-protected device, never share your signature with anyone, and only sign documents on trusted and secure platforms.

9. What happens if I make a mistake while signing a document electronically?

Most electronic signature platforms offer the ability to cancel or revise your signature if you make a mistake while signing.

10. How can I verify someone else’s electronic signature?

Most electronic signature platforms offer tools to verify the authenticity of a signed document, including checking the signer’s email address, IP address, and digital certificate.

11. What if I don’t have access to an electronic signature platform?

If you don’t have access to an electronic signature platform, you can create a digital signature by scanning a paper copy of your handwritten signature and inserting it into the digital document.

12. Can I use an electronic signature for sensitive documents, like wills or contracts?

Yes, electronic signatures can be used for sensitive documents like wills and contracts, as long as they meet the legal requirements for validity in your jurisdiction.

13. Are there any downsides to using an electronic signature?

While electronic signatures offer many benefits, they do have some limitations. For example, some industries may still require physical signatures, and some people may be hesitant to sign important documents online. Additionally, not all electronic signature platforms are created equal, so it’s important to use a reputable and secure option.

Electronic signatures have become a popular way of signing documents online. They are convenient, fast, and secure. In this article, we have discussed the steps involved in creating an electronic signature. We hope that this article has helped you get a better understanding of the process, and that you are now able to create electronic signatures with ease.

Conclusion how to make an electronic signature

Creating an electronic signature is a simple process, and there are many ways to do it. The most popular methods include using a signature pad, drawing the signature using a mouse or touchscreen, or using an online signature creation tool. Whichever method you choose, make sure that your electronic signature is legible, unique, and secure.

Electronic signatures have several benefits over traditional signatures. They can be signed and shared electronically, saving time and money. They are also more secure, as they can be authenticated using various methods, such as email verification and biometric analysis. Electronic signatures are also environmentally friendly, as they reduce the need for printing and mailing documents.

If you are a business owner, it is important to have a clear electronic signature policy in place. This policy should outline the procedures for creating, verifying, and storing electronic signatures. It should also specify the circumstances under which electronic signatures are acceptable and legally binding. By having a clear policy, you can help ensure that your business complies with relevant laws and regulations.

Closing how to make an electronic signature

Creating an electronic signature is a valuable skill to have in today’s digital age. Whether you are a business owner, an employee, or an individual, knowing how to create an electronic signature can save you time, money, and hassle. We hope that this article has been helpful to you, and that you are now able to create electronic signatures with confidence. Until next time, happy signing!