How to Make a Flow Chart in Word

Salam pembaca, are you tasked with creating a flow chart for your upcoming project but don’t know where to start? Fear not, because in this article, we will guide you on how to make a flow chart in word! Microsoft Word is a handy program that you can use to create a professional-looking flow chart. Follow these easy steps, and you’ll be creating a neatly structured flow chart in no time.

Steps how to make a flow chart in word

Step 1: Plan and Prepare your Flowchart

Before you start creating a flow chart in word, it’s essential to plan and prepare your flow chart’s structure. Ask yourself what the flow chart is for, what the process details are, and what shapes and symbols you’ll need to represent the individual steps in your diagram.

Step 2: Go to Microsoft Word and Create a New Document

Open Microsoft word, and create a new document. Go to the ‘Insert’ tab on the toolbar and click ‘Shapes’ to select the shape you need for your flow chart.

Step 3: Go to the Shape Library and Choose your Desired Shape and Style

Under the ‘Shape’ tab, there are many types of shapes to choose from, such as rectangles, circles, diamonds, and more. Select the shape you need by clicking it, and drag the mouse to create the shape within your document. You can change your shape’s style and format by clicking the ‘Shape Styles’ drop-down menu.

Step 4: Add Text to your Shape

Right-click the shape, select ‘Add Text,’ and type the text for your individual step in your flow chart.

Step 5: Connect your Shapes

Connect your shapes to show the flow of your process with lines and arrows, and ensure they are aligned correctly. You can add these by going to the ‘Insert’ tab, select ‘Shapes.’ You can add arrows and lines via the ‘Lines and Connectors’ menu.

Step 6: Organize and Align your Flowchart

Edit and organize your flow chart by adjusting the shapes and lines as needed. Use the ‘Align’ feature under the ‘Format’ tab to align and distribute your flow chart evenly. This will make it easier to read and follow.

Step 7: Add Color to your Flowchart

Make your flowchart easier on the eye by adding color. Highlight the shape, then click the ‘Format Shape’ button appearing on the toolbar to change the color of the shape.

Step 8: Save your Flowchart

Once you have created your flow chart, save it to your desired location for future editing and sharing.

Step 9: Add Additional Features to Weight your Flowchart

You can add features such as images and clip art to make your flow chart stand out and be more visual. To add images, click on the ‘Insert’ tab, go to the ‘Images’ group, and select ‘Picture.’ Then select the desired image from your computer.

Step 10: Emphasize important information using Callouts

You can use callouts to emphasize or add text notes to specific areas in your flow chart. To do this, click on the ‘Insert’ tab, and choose ‘Shapes,’ under the ‘Callouts’ group. Drag the callout to the desired position in your flow chart and add the relevant text within the callout.

Step 11: Review and Revise your Flowchart

Review your flow chart for any typos, mistakes, or inadequacies. Revise your flow chart until it’s complete and effective. Ensure that it reflects your planned structure, is easy to follow, and delivers the desired message.

Step 12: Share your Flowchart

Your newly-created flow chart is now ready to share. To print or share the flow chart, go to ‘File,’ click on ‘Print,’ or select ‘Save As’ to save the document to your chosen file format, such as PDF or PNG.

Explanation how to make a flow chart in word

A flow chart is a useful tool that visually presents the steps in a process, procedure, or system. It allows you to map out a process from start to finish, making it easier to understand and follow. Microsoft Word makes it easy to create flowcharts with several stock shapes and icons designed for flowcharting. Flowcharts are incredibly versatile and widely used in different industries such as engineering, finance, healthcare, administration, and education. By following the steps outlined in this article, you will be well on your way to creating a professional flow chart in no time.

Tips and Tricks how to make a flow chart in word

Tip 1: Keep your flowchart simple

A flow chart should be easy to follow, clear, and concise. Avoid overcomplicating your flowchart, so people understand it at a glance.

Tip 2: Use the correct shape and icon

Shapes and icons represent individual steps in your flow chart. It’s essential to choose the correct shape or symbol that represents each step appropriately, so they are easy to understand.

Tip 3: Follow a Logical Order

When creating your flow chart, start with the first step and move down the page in order. This will ensure your flow chart is easy to follow and understand.

Tip 4: Be consistent

Ensure all shapes and symbols used in the flowchart are in the same style and color. This will help people follow along more comfortably and emphasize the importance of each item.

Tip 5: Refer to a checklist

Use a checklist to ensure you have included all necessary steps, symbols, and shapes. Once completed, review your flow chart to make sure all steps are accurate and included.

Tip 6: Get feedback

Show your flowchart to others to get feedback and make necessary changes. This can be particularly useful for collaborating with others on a project, ensuring your flow chart is productive and efficient.

Tip 7: Use Layers

Use layers to streamline your flowchart and keep it organized. Layers should represent different areas and functions in the flowchart, helping you keep track of every component of your project.

Tip 8: Use text boxes to fit more information

If your shape or symbol is not large enough to include all necessary information, use text boxes to accommodate more text instead of shrinking the font size, making it difficult for the reader to read.

Tip 9: Use easy-to-read fonts

Use simple and easy-to-read fonts, ensuring anyone who views your flowchart can read it with ease.

Tip 10: Experiment with different Styles

Experiment with different flowchart styles and layouts. This can help you find the right layout and style that better represents the process you are trying to convey.

By following the steps, explanations, and tips outlined in this article, you can create an effective, professional flow chart that’s sure to impress. Remember to plan your flow chart beforehand and follow a logical order. Make it easy to follow and comprehend. Get feedback to refine and improve your flowchart, and you’ll be on your way to creating your next great flow chart in no time.

Advantages and Disadvantages of How to Make a Flowchart in Word


1. Easy to use: Using Microsoft Word to make a flowchart is easy even for beginners who have no experience with creating a flowchart.

2. Cost-effective: Microsoft Word is a widely-used program, so it is cost-effective because you don’t have to purchase new software to create a flowchart.

3. User-friendly: Word has a familiar interface that most people understand, so there is no need for specialized software or training.

4. Customizable: You can customize the flowchart with different shapes, colors, and styles to show your data in a more visually appealing way.

5. Collaboration: With Word’s collaboration tools, multiple users can work on the same flowchart at the same time.

6. Shareable: Flowcharts made in Word can be exported in various formats, like PDF or JPG, making it easy to share them with others.

7. Accessibility: Word is available on various platforms like Windows, macOS, iOS, and Android, so you can work on your flowcharts from anywhere and on any device.

8. Integration: Word can be integrated with other Microsoft apps like Excel and PowerPoint, so you can easily add the flowchart to your presentation or report.

9. Time-saving: Using a pre-made template can save time since it already has many of the necessary flowchart elements.

10. Versatility: Word can be used to create different types of flowcharts, such as process flowcharts, swimlane flowcharts, or data flowcharts.


1. Limited functionality: Word is not a specialized tool for creating flowcharts, so it may not have all the necessary features for advanced flowcharting.

2. Limited compatibility: Flowcharts created in Word may not be compatible with other software or tools that are used in your organization.

3. Limited mapping: Word is not usually used for complex mapping, so it may not be the best choice for complex processes or software.

4. Limited shapes: Word has a limited selection of flowchart shapes, so it may not have the shapes you need for your specific flowchart.

5. Limited layout: Word may not provide the best layout for your flowchart, and it may take more time to adjust the layout to your liking.

6. Time-consuming: Word may not be the fastest tool for creating flowcharts, especially if you have large amounts of data to include in the flowchart.

7. Formatting issues: Formatting issues may arise when you copy and paste the flowchart from Word to other software.

8. Limited functionality on mobile: Word’s mobile app may not have all the features necessary for creating a detailed flowchart, so you may need to work on your desktop.

9. Compatibility issues: Using multiple versions of Word may create compatibility issues that can cause problems with the flowchart.

10. Steep learning curve: Learning how to use Word to create a flowchart may require significant time and effort, especially if you are new to the program.


1. What is a flow chart?

A flow chart is a diagram that represents a process or algorithm. It uses a variety of shapes, arrows, and text to show the steps in a flow of data or information.

2. Why should I use a flow chart?

Flow charts are useful for visualizing complex processes or structures. They can help you understand a system or process, identify bottlenecks, and improve efficiency.

3. How do I create a flow chart in Word?

To create a flow chart in Word, go to the Insert tab and click on “Shapes”. Then, select the shape you want for each step in your flow chart and drag it onto the page. Be sure to use the appropriate arrows to connect the shapes.

4. What shapes should I use for my flow chart?

The most common shapes used in flow charts include rectangles for processes, diamonds for decisions, and ovals for starting and ending points. However, you can use any shape that makes sense for your particular process.

5. Can I customize the appearance of my flow chart?

Yes, you can customize the appearance of your flow chart by changing the colors, line styles, and font styles of your shapes and text. This can help make the flow chart easier to read and understand.

6. Can I add images to my flow chart?

Yes, you can add images to your flow chart by using the “Picture” option under the Insert tab. This can be useful for including visual aids or logos in your flow chart.

7. How do I add text to my flow chart?

To add text to your flow chart, simply click on a shape and start typing. You can also adjust the font size, color, and style by selecting the text and using the formatting options in the Home tab.

8. Can I edit my flow chart after I’ve created it?

Yes, you can always edit your flow chart by clicking on a shape and using the formatting options in the Home tab. You can also drag shapes to different positions on the page or add new shapes as needed.

9. How do I print my flow chart?

To print your flow chart, go to the File tab and click on “Print”. Be sure to preview your document first to make sure there are no mistakes or formatting issues.

10. Can I share my flow chart with others?

Yes, you can share your flow chart by saving it as a PDF or image file. You can also send the Word document itself, but be aware that others may not have the same fonts or formatting.

11. Are there other programs I can use to create flow charts?

Yes, there are many other programs available for creating flow charts, such as Visio, Lucidchart, and SmartDraw. These programs often have more advanced features and templates than Word.

12. How do I know if my flow chart is effective?

The effectiveness of your flow chart depends on how well it communicates your process or system. To ensure clarity, ask someone unfamiliar with the process to review your flow chart and provide feedback.

13. What are some common mistakes to avoid when creating a flow chart?

Common mistakes include using unclear or inconsistent symbols, not using the appropriate arrows or connectors, and cramming too much information into one shape. Be sure to keep your flow chart simple and easy to follow.

Creating a flow chart in Word can be a useful tool for visualizing a process or system. It can help organize information and make it easier to understand and follow. Although it may seem complicated at first, with the right steps, anyone can create a flow chart in Word.

Conclusion: How to make a flow chart in Word

To begin, open a new document in Word and select the “Insert” tab at the top of the screen. From there, choose the “Shapes” option and select the shape you want to use for your flow chart. Click and drag your mouse to create the shape on your document.

Next, add text to your shape by selecting it and typing in your desired information. You can also format the text and shape using the options available in the “Drawing Tools” tab.

Connect your shapes together by using the “Connector” tool, which can be found in the “Shapes” menu. Click on the starting shape and drag the connector to the next shape. Repeat this process until all of your shapes are connected.

You can also customize your flow chart by adding colors and other design elements. Once you’re satisfied with your chart, save and share it with others.

Closing: How to make a flow chart in Word

In conclusion, creating a flow chart in Word can be a valuable tool for organization and communication. By following the steps outlined above, anyone can create a flow chart in Word, even if they have no previous experience with the program. So give it a try and see how it can benefit your work or personal projects! Until next time, happy charting!